Logistics Specialist

Keystone Symposia is currently seeking a seasonal Logistics Specialist to assist our Conference Coordinators 32 hours per week mid-September mid-June. Duties will include various office tasks for someone who is organized, very detail oriented, has excellent communication skills and is computer proficient.

Applicant must be able to lift and/or move 50 pounds.

Essential Duties and Responsibilities: 

Provide administrative support to the Associate Conference Coordinator for day to day duties and especially on-site preparation needs. Must be very organized, detail oriented and an excellent communicator. Must be able to lift and/or move 50 pounds.  Additional tasks may be assigned. This position is a seasonal full-time position, 32 hours per week mid September – mid June.

Preplanning:

• Arrange all DJs or entertainment options
• Arrange and advertise on website, tour buses, activities and discounts for meeting sites based on budget
• Re-verify arrangements for tours and buses, once meeting programs have been finalized
• Arrange discounts and logistics with the various ski areas and post on web site
• Prepares onsite folders for each of the meetings
• Assists in the preparation of hotel contracts and lodging blocks
• Compile documents to be included in onsite boxes, i.e. registration forms, expense reports, checklists, flyers, etc.
• In the office, assist attendee services in answering questions, checking on attendee status, and other various inquiries made concerning meetings

We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.