Accounts Payable Analyst

Accounts Payable Analyst

Job Function:

The overall focus for this position is as follows: The Accounts Payable Analyst will review Accounts Payable data for improper and duplicate payments, and to recover improper or duplicate payments while documenting findings to be reported weekly. Review vendor master and vendor adds/changes to ensure proper set-up and validity while reviewing for potential duplicates. Ongoing development and enhancement of duplicate payment analytical tools. Review credit card charges for potential improper/fraudulent charges and work to recover funds for improper/fraudulent charges. Assist Director of AP and AP Supervisors with Online Forms processes, uploads of Vouchers and Journal Entries to JD Edwards (JDE) system. Maintain company AP Policies and Procedures. Assist with Month End Close activities and other AP functions as needed.

Specific job functions include but are not limited to the following:

• Monitor AP system daily for potential duplicate invoices.
• Review AP vouchers, batches and checks in JDE system. Help maintain and enhance internal controls.

• Monitor internal controls to ensure policies and procedures are being followed and update the policies and procedures when necessary.

• Communicate with Plant AP staff and Managers regarding processing issues that create improper or duplicate payments.
• Create/enhance query tools and run query reports on AP transactions to identify potential improper and duplicate payments.
• Monitor vendors for W-9 and W-8 requirements.
• Work closely with System Maintenance Dept. to ensure vendor master is clean and vendors are properly set-up with correct name, address, category codes, 1099 codes, factor codes, etc.
• Provide regular feedback to the Director of AP and escalate issues when appropriate; provides feedback for opportunities to improve standard operating procedures.
• Review online Forms activity to ensure Forms flow properly through the process.
• Perform various duties related to online Form uploads to JDE and other voucher/JE uploads.
• Perform special projects or assignments as required by Director of AP.

Job Skills and Requirements:

• Working knowledge of accounts payable and general accounting procedures.
• Ability to work with minimal direction when necessary to support the Dept.’s objectives.
• Exceptional time management and organizational skills.
• Excellent communication skills with ability to interact with all levels including Senior Management.
• Excellent MS Office skills with an emphasis on MS Excel.
• Experience with query tools and relational databases. SQL experience a plus.
• Ability to adapt to changing organizational and operational needs.

• Strong attention to detail and accuracy.
• Ability to learn quickly and efficiently.
• Must be a self-starter that takes ownership for his/her work.

• Experience with large ERP systems. JD Edwards experience a plus.

Education and Work Experience:

• Bachelor’s degree in Accounting or Finance.
• Minimum 4 years of AP experience along with at least 2 years of accounting experience.