Posting Details

Employment Opportunity

Job TitleAcademic Administrative Assistant - Psychology DepartmentDepartmentPsychologyPosition Summary

Gettysburg College is seeking a full-time Academic Administrative Assistant to provide technology, supervisory, clerical, administrative, and office management services for the Psychology department, the chairperson and department faculty members. This position requires 37.5 hrs p/wk for 44 wks and 20 hrs p/wk for 8 wks in the summer. Responsibilities of this position include, but are not limited to: functioning as the departmental receptionist by responding to students, faculty, visitors and guests; supervising student employees and processing student time sheets on a bi-weekly basis; maintaining budgets, tracking and processing department and faculty expenses; assisting with the management of faculty searches (placing advertisements, corresponding with applicants, making travel arrangements, developing on-campus interview schedules, etc.); coordinates departmental process for registering students in courses and assists with developing course schedules; organizing special department meetings, lectures, and receptions; maintaining department website; assisting new faculty arrivals; and editing/updating catalogs, handbooks, departmental promotional materials, and newsletters.

Qualifications

High school education or equivalent required. A minimum of three to five years in administrative services highly desirable, experience in academic support preferable. Excellent computer skills including Microsoft Office Suite required; general accounting and website maintenance experience desirable. Additionally, the ideal candidate must have the ability to effectively communicate verbally and in writing; to work accurately with strict attention to detail and handle a variety of tasks simultaneously; to easily learn and become proficient with computer and software upgrades; to supervise student assistants; to oversee and maintain a departmental budget; to assist with departmental functions; to work harmoniously and professionally with a variety of individuals; to handle confidential information in an appropriate manner; to work with a high volume of electronic mail; to display initiative, to work independently, to exercise sound judgment and make reasonable decisions; to be dependable and flexible; and to serve as a resource for a variety of constituents. Gettysburg College seeks candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.

Special Instructions Summary

Position will remain open through November 1, 2019.

Status: Full-Time Support Staff

Posting Number20100598AEEO Statement

Gettysburg College, an equal opportunity employer, complies with all applicable federal, state, local laws and regulations regarding nondiscrimination. All qualified applicants will receive consideration for employment and admission. The College prohibits discrimination and harassment, and provides equal opportunity without regard to race, ethnicity, color, religion, national origin, disability, veteran status, marital/familial status, possession of a General Education Development Certificate (GED) as compared to a high school diploma, sexual orientation, gender identity, gender expression, sex, age, or genetic information in all aspects of employment, educational programs, activities, and admissions. Pursuant to Title IX of the Education Amendment of 1972, Gettysburg College prohibits discrimination on the basis of sex (i.e., which includes but is not limited to the prohibition of sexual misconduct and relationship violence, including sexual assault and harassment) in all of its educational programs and activities.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • CareerLink
   • Craigslist
   • CASE (Council for Advancement & Support of Education)
   • Consortium for Faculty Diversity
   • Diverseeducation.com
   • Frederick News Post – Local Newspaper
   • Gettysburg College Digest
   • Gettysburg College Website
   • Gettysburg Times – Local Newspaper
   • Hanover Evening Sun – Local Newspaper
   • HigherEdJobs.com
   • Hispanicoutlook.com
   • InsideHigherEd.com
   • Indeed.com
   • LGBT in Higher Ed Website
   • LinkedIn
   • Merchandiser – Local Newspaper
   • Monster Jobs (monster.com)
   • Patriot News – Local Newspaper
   • Referral from Gettysburg College staff, faculty, friend or family member
   • The Chronicle of Higher Education
   • Women in Higher Ed Website
   • Other Website or Listserv (Please note specific website or listserv below)
   • Other Source (Please note other specific source below)
2. If you noted "Other website or Listserv" or "Other source" above, please let us know specifically where you heard about this employment vacancy.

   (Open Ended Question)

Applicant DocumentsRequired Documents

1. Cover Letter
2. Resume

Optional Documents