Job

Company

Description

Salary

Skills

Job Description

JOB/POSITION TITLE: Business Manager

STATUS: Exempt

PRIMARY PURPOSE: Responsible for the day-to-day accounting activities of the Business office. Responsible for the accurate and timely recording of financial data related to personnel, accounting, and spay/neuter program.

Reports to: Director of Finance

Supervises: Accountant

ESSENTIAL DUTIES/FUNCTIONS:

Account Payable. Manages accounts payable to ensure timely disbursements.
Account Receivable. Manages accounts receivable to ensure timely collections and follow up on past due accounts.
Journal entries. Prepares monthly journal entries to properly account for or accrue for other assets/ liabilities.
General Ledger. Manages all aspects of the general ledger and reconciliation of all balance sheet accounts on a monthly basis.
Financial Statements. Prepare monthly financial statements.
Audit/Tax. Assists with Audit and tax schedules for the annual audit and tax returns.
City & County contract. Prepares quarterly county reports related to the City contract.
Supervisory. Supervise staff accountant.

OTHER DUTIES/FUNCTIONS:

Perform other duties as assigned
Recommend and write business office policies and procedures

JOB CONDITIONS:

Work Environment: Indoor air-conditioned office
Equipment Use: Excellent computer skills in the use the internet, MS Excel and Word, Outlook, and accounting software Financial Edge
Hours: Regular 40-hour work week, Monday to Friday typical schedule, with other hours based on operational requirements

MENTAL, PHYSICAL & COMMUNICATION DEMANDS:

Must maintain and present personal conduct, personal appearance and office space as a professional.
Must exercise compassion, patience, professionalism, flexibility and tact when dealing with a broad range of volunteers and the public including difficult, emotional or angry people.
Must have a flexible disposition to work with and engage a variety of volunteers, supporters and donors.
Must be committed to behaving in an ethical manner.
Must agree with and be committed to Hawaiian Humane goals, objectives and programs.
Requires working with minimal supervision.
Must be able to work under pressure of deadlines.

QUALIFICATION REQUIREMENTS:

Skills/Knowledge: Thorough knowledge of the theories, principles and procedures of accounting. Ability to read, understand and analyze business documents such as credit card agreements, insurance policies, leases and contracts. Demonstrated ability to exercise sound judgment and discretion with confidential information. Not for profit experience helpful, but not required.
Education/Training: Bachelor's degree in accounting. Experience in Financial Edge, NXT experience preferred.
Experience: Two years of experience in accounting.

As a condition of employment, an applicant selected for hire is required to verify COVID-19 fully vaccinated status with HR prior to starting work. To be exempt from this requirement, an applicant must submit supporting documentation of exemption due to a medical reason, or because of a sincerely held religious belief to HR.

The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This job was posted on Sat Jun 18 2022 and expired on Wed Jun 29 2022.

Tasks

Monitor the facility to ensure that it remains safe, secure, and well-maintained.

Prepare and review operational reports and schedules to ensure accuracy and efficiency.

Set goals and deadlines for the department.

Acquire, distribute and store supplies.

Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.

Conduct classes to teach procedures to staff.

Plan, administer, and control budgets for contracts, equipment, and supplies.

Hire and terminate clerical and administrative personnel.

Direct or coordinate the supportive services department of a business, agency, or organization.

Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Manage leasing of facility space.

Participate in architectural and engineering planning and design, including space and installation management.

Dispose of, or oversee the disposal of, surplus or unclaimed property.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Coordination - Adjusting actions in relation to others' actions.

Negotiation - Bringing others together and trying to reconcile differences.

Service Orientation - Actively looking for ways to help people.

Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Time Management - Managing one's own time and the time of others.

Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Find out how you match this company

Business Manager Interview Questions & Answers

How do you prioritize tasks and manage your time effectively?

Answer

I prioritize tasks by assessing their urgency and importance, and then create a schedule to allocate time accordingly. I also use time management techniques like setting deadlines and breaking tasks into smaller, manageable steps.

Can you provide an example of a challenging situation you faced as a Business Manager and how you resolved it?

How do you motivate and inspire your team to achieve their goals?

About the Business Manager role

Administrative Services Managers Business Manager

As Business Managers, we focus on business performance. Our job is to reach corporate goals, increase sales, and accelerate growth. As providing strategic insights is at the forefront of our core tasks, we must have a strong financial background. Writing business plans and implementing them efficiently is part of our daily routine. We manage corporate activities and office departments as well. Moreover, working as Business Managers means that we hire new team members, bearing corporate perspectives in mind. Following the recruitment process, we also train new employees with regards to corporate needs. We are also in charge of performance evaluation.

Core tasks: