Accounts Payable Representative

Accounts Payable Representative $24.00 - $35.00/ Hr.

As the largest machine tool builder in the western world, we need world-class talent in all of our departments. And we’re not just looking for people for the production floor. Haas is a very vertically integrated company, with a wide range of high-tech career opportunities available.

Oh, and yes, we are the same Haas that owns the Stewart-Haas Racing NASCAR teams, and the Haas F1 Team from the Netflix series: Drive to Survive.

SUMMARY

The Accounts Payable Representative 2 performs accounts payable accounting functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Receive and process vendor invoices, freight invoices, employee expense reimbursement requests and internal check requests.
• Keypunch invoices into computerized accounts payable system.
• Match packing/receiving slips to PO-based invoices.
• Verify invoices for quantity, unit pricing, extensions and applicable discounts.
• Assist with sales/use tax determination.
• Obtain approval from appropriate personnel for payment of miscellaneous invoices.
• Charge expenses to general ledger accounts and cost centers.
• Monitor and apply prepayments to invoices.
• Process chargebacks due to vendor returns.
• Determine dates for invoices to be paid.
• Prepare and perform payment runs.
• On a weekly basis, review schedules for payments and special check request, batch invoices available to print approved checks and prepare and route for signature.
• Receive and answer phone calls from vendors or other departments in regard to payment status of invoices.
• Reconcile account balances with vendor statements.

QUALIFICATIONS

To perform this job successfully the candidate must be able to perform each essential duty adequately. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

• Knowledge of standard accounts payable policies and procedures.
• Knowledge of purchase orders and related accounts payable documentation.
• Knowledge of general accounting principles.
• Proficient in data entry and management.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
• Experience with an automated accounting system.
• Strong communication and interpersonal skills.
• Employees must exhibit honesty and integrity as well as demonstrate adherence to rules, procedures and policies.

Desired Qualifications

• Knowledge of SAP.
• Knowledge of QuickBooks.

EDUCATION and/or EXPERIENCE

Bachelor's Degree from a four-year college or university is preferred, plus an additional 5+ years related experience, training and/or equivalent combination of education and experience.