Administrative Assistant - Documentation Support Specialist

DOCUMENTATION AND SALES SUPPORT SPECIALIST JOB DESCRIPTION

The Documentation and Sales Support Specialist will assist with the daily and periodic functions of the Documentation department as well as accurate processing of DMV titling functions and UCC filings.

We offer:

• Competitive pay, based on experience
• Lots of room to advance in a growing company
• Generous benefits
• Great work/life balance

DUTIES & RESPONSIBILITIES:

• Maintain proper lease documentation, balanced records and coding classifications

• Vehicle title and equipment UCC processing.

• Review accuracy and structure of bank loan documents, credit policy requirements, appropriate deal structure, funding documents, lease/finance contracts and other lease documents

• Complete accurate data entry of new lease/loan documents

• BOE document reporting and compliance

• Prepare bank loan documents and lease documents for client approval and signature

• Prepare and facilitate vendor payments through completion

• Organize, maintain, scan, and archive up-to-date documentation, records, and logs

• Recommend changes in documentation procedures to the General Manager and implement approved changes

• Design/upgrade/implement checklists, procedures, and manuals as needed

• Effectively support and communicate with the various departments and staff members in the office

• Work within Microsoft Office and Leasing Software to perform various daily functions

• Communicate and resolve client and vendor requests via phone, email, mail or in-person

• Daily filing, meeting of deadlines, and other tasks per business necessity

• Assist in Documentation Team recruiting process

Expectations:

• Maintain professional positive attitude

• Follow company policy and procedures

• Communicate successes and opportunities

• Promote Positive behavior

ACKNOWLEDGEMENT:

This job description does not necessarily represent all of the duties and responsibilities of the Documentation and Sales Support Specialist and may be modified from time to time by the General Manager as deemed necessary.